Description
The CPA Western School of Business (CPAWSB) provides an innovative, competency-based learning program to more than 15,000 learners in Western and Northern Canada who are completing their formal education towards certification as a Chartered Professional Accountant (CPA) in Canada. CPAWSB delivers the CPA Preparatory Courses and the CPA Professional Education Program (CPA PEP) through a combination of online distance learning and face-to-face modules which prepare candidates for the national Common Final Examination (CFE). The School is dedicated to providing excellent service in meeting learners’ education and support needs and to working effectively with everyone.
We are currently seeking a Program Logistics Coordinator for a part-time, one-year term position (approximately 22.5 hours per week). Reporting to the Director, Student Experience, the Program Logistics Coordinator plays a vital role in supporting the CPA Indigenous Learners in Accounting Initiative (ILA). This position is responsible for coordinating travel, accommodations, and event logistics for Indigenous learners, ensuring smooth participation for in-person learning sessions.
The role focuses on managing logistical details that enable learners from remote communities across Western Canada to attend sessions, including ground and air travel arrangements. The Program Logistics Coordinator ensures Indigenous students and candidates receive professional service, personalized support, and timely communication throughout the planning and delivery of workshops and learning sessions while maintaining cultural sensitivity and respect for Indigenous traditions.
Principle Duties and Responsibilities
Include but are not limited to:
Student Travel and Accommodation Coordination
- Liaise directly with learners to arrange travel, hotel bookings, and local transportation.
- Ensure travel plans are responsive to individual needs and geographic considerations.
- Coordinate transportation between hotels and classroom venues.
Venue and Event Logistics
- Book classrooms and learning spaces for program sessions.
- Coordinate logistics for special events, including catering and attendance management.
Expense and Per Diem Management
- Process and track learner expense claims related to travel and meals.
- Administer per diem allowances in accordance with organizational policies.
Student Support and Communication
- Maintain empathetic and regular communication with learners to address logistical concerns.
- Provide proactive support to help learners navigate travel challenges and last-minute changes.
Program Expansion Support
- Assist with logistics for other education programs, including facilities bookings and equipment management.
Knowledge and Experience Required
Include but are not limited to:
- Post-secondary education in a related field or equivalent experience is required.
- Minimum 3 years of experience in an office environment with increasing independence in decision-making (equivalencies will be considered, with one year of education equaling one year of experience, and vice versa).
- Preference will be given to Indigenous applicants, defined under Section 35(2) of the Constitution Act, 1982 which defines Aboriginal peoples as Indian, First Nations, Inuit and Métis.
- Demonstrated knowledge of and interest in Indigenous culture, history, and traditions.
- Experience in travel coordination, event planning, or program administration.
- Experience working with students is considered an asset.
- Strong proficiency in Microsoft Office, experience with Microsoft Dynamics or similar CRM systems is an asset.
Skills and Abilities
- Confidentiality: Maintains discretion when handling learner information.
- Communication: Clear and timely communication tailored to diverse audiences.
- Interpersonal Skills: Builds positive relationships with learners, vendors, and team members.
- Attention to Detail: Ensures accuracy in expense tracking and logistical planning.
- Logistical Organization: Coordinates complex travel and event arrangements efficiently.
- Planning & Prioritization: Manages workload based on program schedules.
- Adaptability & Pressure Management: Responds effectively to changing needs and tight deadlines.
- Problem-Solving: Resolves logistical issues proactively.
- Accountability: Takes ownership of responsibilities and outcomes.
- Flexibility: Willingness to work evenings and weekends as needed.
- Service Quality: Delivers professional and courteous support.
- Team Collaboration: Shares knowledge and supports team success.
- Continuous Improvement: Suggests enhancements to processes and systems.
- Language Proficiency: Fluent in reading, writing, and speaking English.
Please note: When a session is scheduled on a weekend, the Program Logistics Coordinator will be expected to provide on-call support to learners and the ILA team. This includes addressing any issues or last-minute changes related to travel arrangements and ensuring students can travel to and from the session safely and smoothly.
This role is based in one of CPAWSB’s Western provinces, Alberta, British Columbia, Saskatchewan, or Manitoba, and offers the flexibility to work remotely. Occasional travel may be required.
This is a part-time position (approximately 22.5 hours per week) and requires flexibility to accommodate occasional evenings and weekends, depending on workshop and event schedules.
The hourly rate for this role ranges from $25.23 to $37.85, complemented by a comprehensive benefits package. CPAWSB offers an exciting and challenging work environment and a culture grounded in our core values: Excellence, Integrity, Collaboration, Innovation, Responsiveness, Equity, Diversity, and Inclusion.
If you are passionate about equity in education, logistical excellence, and making a tangible difference in the lives of Indigenous students and candidates, we encourage you to apply.
Please submit a detailed cover letter and resume to humanresources@cpawsb.ca on or before December 19, 2025.
CPAWSB is committed to Equity, Diversity, and Inclusion and encourages applications from Indigenous peoples, women, persons with disabilities, and members of racialized and other diverse groups.
We thank all applicants for their interest. Only those selected for an interview will be contacted.